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Privacy Policy

Privacy Policy for Prepped Provision
Effective Date: 30 July 2025

At Prepped Provision (“we”, “our”, or “us”), your privacy is important to us. This Privacy Policy outlines how we collect, use, and protect your information when you visit our website www.preppedprovision.co.uk (“the Site”).

1. Who We Are

Prepped Provision is an educational services provider working with schools, councils, and families to deliver high-quality, professional education support.

2. Information We Collect

We may collect and process the following types of personal data:

  • Personal Identifiers – such as your name, email address, phone number.

  • Professional Information – such as job title or school name (if relevant).

  • Communication Data – including any correspondence you send to us.

  • Usage Data – including information about how you use our website.

  • Technical Data – such as IP address, browser type, and operating system.

3. How We Collect Information

We collect personal data in the following ways:

  • Through forms completed on our website.

  • Through third-party form providers integrated into our site (see Section 5).

  • Through direct email correspondence (e.g., hello@preppedprovision.co.uk).

  • Through cookies and analytics tools (see Section 7).

4. Why We Collect Your Data

We use your personal data to:

  • Respond to your enquiries and communicate with you.

  • Provide services or information you request.

  • Improve our website and services.

  • Comply with legal obligations.

5. Use of Third-Party Forms

We use trusted third-party providers (e.g., Typeform, Google Forms, Jotform) to collect information via forms embedded on or linked from our website. These providers may store your submitted data on their secure servers and are compliant with UK GDPR requirements. By submitting a form, you consent to your data being processed by the relevant third-party provider in accordance with their privacy policies.

6. Lawful Basis for Processing

We process your data under the following lawful bases:

  • Consent – where you have provided clear consent for us to process your personal data.

  • Contract – when processing is necessary for the performance of a contract with you.

  • Legal Obligation – when processing is necessary for compliance with the law.

  • Legitimate Interests – when processing is necessary for our legitimate business interests, provided your rights do not override these interests.

7. Cookies

Our website may use cookies and similar technologies to enhance your experience and analyse site usage. You will be given the option to accept or reject cookies when you first visit the site.

8. Sharing Your Data

We do not sell your personal information. We may share your data with:

  • Third-party service providers for website functionality (including form providers).

  • Legal or regulatory authorities, if required to comply with obligations.

  • Our professional advisors (e.g. legal or IT support), where necessary.

All third parties are subject to strict data protection and confidentiality obligations.

9. Your Rights

Under UK data protection law, you have the right to:

  • Access the personal data we hold about you.

  • Request correction of inaccurate or incomplete data.

  • Request deletion of your data (where legally permissible).

  • Object to or restrict how we process your data.

  • Withdraw consent at any time (where applicable).

To exercise any of these rights, please email hello@preppedprovision.co.uk.

10. Data Retention

We retain personal data only for as long as necessary for the purposes outlined in this policy or as required by law.

11. Data Protection Officer (DPO)

We have appointed a Data Protection Officer. Their contact details can be requested by emailing:
hello@preppedprovision.co.uk

12. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The latest version will always be available on our website. You are advised to review it periodically.

13. Contact Us

If you have any questions about this Privacy Policy or how we handle your data, please contact us at:
Email: hello@preppedprovision.co.uk
Website: www.preppedprovision.co.uk